Events Assistant - Kingston, Surrey - Permanent

Events Assistant - Kingston, Surrey - Permanent

My client, based in Surrey, is currently seeking an Events Assistant to support and assist the Event Director in all activities related to running their event portfolio. Additionally, the successful applicant will assist the overall development of company events through administrative support to senior management and other Event Directors as required.

Role Outline:

The Events Assistant's primary objectives will be to support the Event Director, manage the client database by entering new data and cleaning existing, and to assist other company event personnel and their administration.

Key Responsibilities:

• To assist the Event Director to develop, manage and implement our marketing programmes to develop our brands and secure new business
• To assist in marketing programmes, especially social media strategy and direction
• To support and manage our on-line presence, managing social media, Linked In, Youtube etc.
• To issue tweets and other messaging on behalf of the Event Director
• Improve the marketing database, inputting new records and cleaning existing ones
• To ensure the database is constantly up-to-date and accurate
• To utilise the database effectively to generate delegate bookings for your events
• Process delegate registrations and respond to enquiries in an accurate and timely manner
• To organise and manage events and travel logistics for the event director(s)
• Assist event director to develop and keep up to date with the plan for each event
• To attend events as required, ensuring smooth delivery for all clients
• Liaise with speakers pre-event ensuring all profile information is received and accurate
• Ensure all client records are accurate and up to date and correctly filed including sponsorship contracts and invoices
• Standard office administration issues - including telephone enquiries, filing and ad hoc duties
• Filing systems need to be kept neat and in a workable order
• To respond to the company's six monthly appraisal system and to attend and be pro-active in company or external training courses in order to improve performance and develop new individual skills

Skills and characteristics:

• Excellent time management
• Able to deal with company procedures, particularly quality assurance
• Experience of dealing with workload and problems, and assessing priorities
• Good workplace and file organisation
• Proven experience in being an effective member of a team
• Prior experience in business face-to-face communications, meetings, written and electronic communications, and message/complaint handling

If you are interested in applying for this position, please send your CV in MS Word format via email.

We look forward to hearing from you.